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Information for New Faculty

Welcome to the College of Charleston.

We are delighted that you are joining our campus community. We are committed to creating the best possible environment for you to conduct your scholarship, to inspire students through teaching, and to serve your discipline, our campus, and global communities. We want to make your transition to campus as smooth as possible. Please explore the information provided in your appointment letter and the links to resources for new faculty on this website. If you have any questions, please reach out to let us know at 843.953.5527 or email Cathy Peebles (peeblesc@cofc.edu). We look forward to meeting you at orientation and working with you throughout your career at the College of Charleston!

Provided below are links to the orientation schedule, required paperwork, and other important information. 

When is New Faculty Orientation?

The Office of the Provost and Academic Affairs hosts New Faculty Orientation for incoming faculty members in January and August each year. New faculty members are invited to attend. Please visit academicaffairs.cofc.edu/newfaculty/orientation for detailed information, schedules, and maps. If you have any questions about orientation, please contact us at (843) 953-5527. 

What do I need to submit to Human Resources before I can start?

Please complete all the items on the New Employee Checklist

As a part of your New Faculty Orientation, you are invited to attend the sessions hosted by the Office of Human Resources, including a presentation on CofC Retirement and Healthcare Benefits as well as other important employee information. Additionally, you will be expected to submit your background check as soon as possible and complete the e-verification process in person in the Office of Human Resouces (160 Calhoun Street, Room B037) on or before your first day. Details are outlined on the checklist. If you are not currently eligible to work in the U.S. or need assistance transferring your eligibility to the College, please contact the Center for International Education (international.cofc.edu/contact-us) and your department chair to discuss the College's requirements as soon as possible.

(Affiliate and unpaid faculty, please ask your department/program about the paperwork requirements. You are required to submit the Affiliate Faculty Personal Data Sheet and Background Check form, plus your official transcript(s) if you are teaching. You do not need to complete the e-Verification process or report to HR with the other employee forms.)

When do I get access to the College's online services via MyCharleston?

As noted on the New Faculty Checklist, all applicable forms must be completed in Human Resources and academic credentials including your official transcript(s) must be submitted to Academic Affairs before the College enables your computer account and provides you access to faculty information, including your class rosters and access to OAKS, our learning management system. If you have completed these steps and do not have a Cougars username and CWID number, please contact your department for assistance. An email is sent to your supervisor with instructions on how to log in. If you have already set up your new Cougars account and CWID and still do not have an "Faculty" tab and access to "OAKS" on MyCharleston, please contact your department/program. They will communicate with us to ensure access can be granted.

MyCharleston

Explore MyCharleston, your secure gateway to the College's online services, including:

  • Faculty tab: You can find your teaching schedule and rosters, a grade submission channel, the Student Athlete Management System, Faculty Assisting Students in Trouble (FAST), Registrar's Office forms, many quick links for faculty, including our Faculty Administration Manual and Faculty Research and Development grant information, and links associated with faculty governance.
  • Library tab: On the Library tab, you'll find a catalog search tool, databases and e-journals, quick links and faculty links.
  • My Accounts tab: Here you will find a channel named My Parking Services and a link to our Cougar Alert System.
  • Help and Training tab: Here you will find tutorials for faculty, contact information for the IT help desk, and a form for proposing new channels for MyCharleston.
  • Advising tab: Explore the Advising tab (roster faculty only) for advising and Degree Works.
  • Employee tab: Reference Banner Self Service, employee forms, and other useful employee information.

When can I view my course assignments and class rosters on OAKS?

Each department/program is responsible for assigning facutly to his or her course(s). Course assignments can only be made AFTER all forms have been processed by Human Resources and AFTER your credentials (i.e., official transcript(s)) have been submitted to Academic Affairs. If you have not been assigned to a course in OAKS or do not see the "Faculty" tab on your MyCharleston account, please check with your department/program to ensure all of your forms and credentials have been completed. 

Log onto OAKS: First, log into MyCharleston using your Cougars login name and password. Next, select the small "OAKS" acorn icon in the top right part of the banner.