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Orientation

Welcome to the College of Charleston. Please review the information provided in your appointment letter, on the New Faculty Checklist, and the New Faculty Orientation Welcome Week Schedule (updates for Spring 2018 orientation are forthcoming) in its entirety, which includes detailed agendas for each session with links to important policies, resources, and other information. Please plan to attend each applicable session, complete your online training, and complete and submit the required employee forms to the Office of Human Resources (Lightsey Building B36, 160 Calhoun Street). Attendance at orientation is expected; however, if you are unable to attend all or part of the orientation sessions, we strongly encourage you to review the agenda for those sessions, click the links provided to review the pertinent information on each site, and follow up with our office as needed if you have any questions. 

Our faculty orientation team has made a strong commitment to making this year’s sessions as interactive as possible.  To assist us in that endeavor, we ask that you familiarize yourself with the items on our agenda, particularly the three topics entitled: "Important Policies and Questions," "Academic Standards and Student Support Services," and "Course Administration and Academic Resources." For the longer policies and more detailed websites linked on our agenda, you are welcome to review just the highlights.  For policies outlined in our Faculty/Administration Manual (FAM), please note that the FAM Table of Contents has active links, so you can easily locate the section that is referenced in the orientation agenda. 

BEFORE ORIENTATION: For ALL New Faculty

  • Read the New Faculty Orientation Welcome Week Schedule and complete items listed on the New Faculty Checklist (updated information for Spring 2018 and Fall 2018 orientations are forthcoming.)
  • Complete your E-Verification process by submitting your I-9 form and presenting your I-9 identification (e.g., your passport OR both your driver’s license AND social security card) in person to HR
  • Present your Submit New Employee Paperwork to HR on or before August 15 (for faculty starting in the Fall term) or January 1 (for faculty starting in the Spring term)  
  • Submit your academic credentials (e.g., official transcript and CV) to your department chair or program director.
  • All new regular, visiting, and adjunct faculty must submit required forms and credentials before their employee and faculty statuses can be activated (including access to classes on OAKS).

Welcome Week

Spring 2018 New Faculty Orientation

  • Date: January 4, 2018 (cancelled due to severe winter weather conditions - will be rescheduled)
  • Time: 8:00 am - 3:00 pm
  • Location: Addlestone Library, Room 227 (2nd Floor, 205 Clahoun Street)
  • Agenda: View the Spring 2017 Orientation Agenda (Spring 2018 Orientation Agenda will be distributed at orientation. Please review last year's agenda prior to orientation.)

Fall 2018 New Faculty Orientation

  • Date: August 15-17, 2018
  • Location: Alumni Center in the School of Education, Health, and Human Performance (1st Floor, 86 Wentworth St)
  • Agenda: View the Fall 2017 Orientation Agenda (Fall 2018 Orientation Agenda is forthcoming. Please check back later in 2018.)

New Faculty Reception

  • Date: For Fall 2018 is TBD
  • Time: 5:00 - 6:30 pm (refreshments and libations will be served)
  • Location: Marlene and Nathan Addlestone Library (205 Calhoun St)
  • Invitees: All new regular, visiting, and adjunct faculty who start in 2018 are all invited to attend this reception held in your honor. 
  • Note: Please email a brief bio and a photo of yourself to larsend@cofc.edu for our event program by August 10, 2018.

Mandatory Online Training for all Faculty

Please complete the following online training sessions on your own anytime before your first day of class: 
  • Online Training: Discrimination and Harassment Prevention (mandatory)

    This mandatory training program will provide you with crucial information about federal laws, state laws, and our obligations as College employees to help us avoid and report potentially unlawfully conduct. This session will discuss your legal obligations to ensure compliance with laws prohibiting sexual harassment/assault and other forms of discrimination and harassment, including retaliation. In addition, the training will inform you of your rights and the resources that are available to you if you experience discrimination or harassment on campus. To start your training, go to http://dhpt.faculty.legalaffairs.cofc.edu/. Use your COUGARS login and password to log in.

  • Online Training: Phishing Prevention and Online Phishing Quiz (mandatory)

    In order to minimize the likelihood of disruption to College email services due to phishing, all employees are required to take a "Phishing Quiz." You may find it helpful to visit the IT webpage (it.cofc.edu/security/phishing) for samples and information about phishing before taking the quiz. If you start the quiz, but do not complete it, you will need to contact Helpdesk at helpdesk@cofc.edu or call 953-3375 to request that your quiz be reset. To access the online Phishing quiz, please visit https://phishingquiz.it.cofc.edu.  Use your COUGARS login and password to log in.

  • Online FERPA Training and Quiz (mandatory)

    The Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, is a federal law that protects the privacy of student education records. The Act applies to all institutions that are the recipients of federal aid administered by the Secretary of Education. Under this Act, students have specific, protected rights regarding the release of such records. FERPA requires that institutions adhere strictly to these guidelines. It is imperative that faculty and staff have a working knowledge of FERPA guidelines before releasing educational records. Please feel free to reference the Department of Education's webpage at http://www2.ed.gov/policy/gen/guid/fpco/index.html and PowerPoint on FERPA basics at http://ptac.ed.gov/sites/default/files/ferpa101-slides.pdfTo access the online FERPA quiz, log in to MyCharleston (https://my.cofc.edu/), click on the Home tab, and look for the FERPA Quiz channel. Before taking the quiz, please review the FERPA Overview and Quick Tips documents. When you click the quiz link you will be prompted to sign in to the FERPA Quiz. Use your COUGARS login and password to log in. This quiz takes approximately 5-10 minutes to complete. You may take the quiz more than once. A score of 10 or better is considered passing. Additional information and forms regarding FERPA are available on the Office of the Registrar’s website: http://registrar.cofc.edu/ferpa/index.php.

  • College of Charleston Privacy Policy (mandatory): All College employees should read and understand the College of Charleston Privacy Policy located at http://www.cofc.edu/policies/privacypolicy. If you have any questions, please contact the Office of Academic Affairs. 
  • State, College, and Faculty Policies: In accordance with the laws of South Carolina, you are considered a “public employee” of the State.  In that capacity, you are subject to the State’s Rules of Conduct for public employees and others who serve the interests of the public.  A copy of the Rules of Conduct and information about the Rules can be found on the website of the South Carolina Ethics Commission at ethics.sc.gov/rulesofconduct.  If you have any questions about these ethical standards, or related conflicts of interests, please feel free to submit your inquiry to the College or to the State of South Carolina Ethics Commission. You are encouraged to review and become familiar with the campus wide policies contained in our Faculty/Administration Manual and on our website at policy.cofc.edu, Policy List, particularly those in Section 7: Faculty and Unclassified Administrators. 


New Faculty Orientation Maps

School of Science and Mathematics Auditorium:

School of Education, Health, and Human Performance Alumni Center:

Faculty House:

Marlene and Nathan Addlestone Library:

Sample New Faculty Orientation Agenda

Session A: For New Regular and Visiting Faculty 

Check-in and Welcome – Light Breakfast Snacks

Meet and Greet with the Office of the Provost and Academic Affairs leadership team

 

Welcome and Introductions

Brian McGee, Provost and Executive Vice President for Academic Affairs

Deanna M. Caveny-Noecker, Associate Provost for Faculty Affairs

Liz Jurisich, Speaker of the Faculty, Faculty Senate

 

New Faculty Introductions and First-Year Experience

Facilitated by Chris Korey, Director, First-Year Experience

Sarah Owens, Incoming Director (January 2018), First-Year Experience

Break

 

High-Impact Learning Experiences and Academic Engagement

Facilitated by Lynne E. Ford, Associate Vice President for the Academic Experience

 

Resources for Faculty

Facilitated by Deanna Caveny-Noecker

 

 

Question & Answer Session

Facilitated by Deanna Caveny-Noecker

Sustainability Literacy as a Bridge to Addressing 21st Century Problems

Steve Jaume, Faculty Development Fellow, Sustainability Literacy Institute, College of Charleston Quality Enhancement Plan (QEP)

Luncheon at the Faculty Club

Hosted by the Faculty Club at the Faculty House, 20 Glebe Street

Joined by Matt Roberts, Director of Athletics, Laura Lageman, Associate Director of Athletics, and Vince Benigni, Faculty Representative to Athletics

 

Academic Student Support Services

Facilitated by Lynne Ford

 

 

Teaching, Learning, and Technology (TLT)

Led by Zach Hartje, Director, Teaching, Learning, and Technology

TLT’s session is open to all new faculty, including interested adjunct faculty.

Session B: For Adjunct, Regular, and Visiting Faculty

Check-in and Welcome – Light Breakfast Snacks

Meet and Greet with the Office of the Provost and Academic Affairs

 

 

Welcome and Introductions

Brian McGee, Provost and Executive Vice President for Academic Affairs

Deanna M. Caveny-Noecker, Associate Provost for Faculty Affairs

Liz Jurisich, Speaker of the Faculty, Faculty Senate

 

Creating and Fostering Inclusive Learning Environments

Facilitated by Jon Hale, Associate Professor of Teacher Education

 

REACH – REACH program

Edie Cusack, Executive Director

Break

 

Important Policies and Questions

Kimberly Gertner, Director, Office of Equal Opportunity Programs, and Deanna Caveny-Noecker

 

25th Annual Back to School Picnic

Campus-wide Picnic and Presentation of State Service Awards

TD Arena (301 Meeting Street)

Our group will travel together to the indoor picnic lunch (0.4 mile walk).

 

Academic Standards and Student Support Services

Facilitated by Lynne Ford, Associate Vice President for the Academic Experience

  

Library Resources for Faculty

James Williams, Associate Dean for Public Services, College of Charleston Libraries

 

Break

 

Question & Answer Session

Facilitated by Deanna Caveny-Noecker

 

Course Administration and Academic Resources

Facilitated by Lynn Cherry, Associate Provost for Curriculum and Institutional Resources

 

 


Session C: For New Adjunct, Regular, and Visiting Faculty

Check-in and Welcome – Light Morning Refreshments

Check in with the Office of Human Resources

 

Welcome

Ed Pope, Vice President of Human Resources

 

Deer Oaks – Employee Assistance Program

Ed Pope

 

Public Safety Presentation

Robert Reese, Chief of Police, Public Safety

 

Fire and EMS Presentation

David McDonough or Tim Agee, Fire and EMS

 

Perks

Laurie Hogan, Human Resources Data & Records Manager

 

Benefits (adjunct faculty may leave early if they are not eligible for/or do not opt to receive benefits)

Sandy Butler, Human Resources Benefits Manager

 

Leave Policies (information for regular and visiting faculty only)

Sandy Butler, Human Resources Benefits Counselor

 

Payroll (information for regular and visiting faculty only)

Everett McInnis, Payroll Manager, Business Affairs