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Orientation

Please plan to attend orientation, complete your online training, and submit all required forms to the Office of Human Resources by the dates outlined below.  

Spring Orientation | Fall Orientation | Faculty Reception | Online Training | Maps | Contacts

  1. Please complete the items listed on the New Faculty Checklist.
  2. Complete your E-Verification process by submitting your I-9 form and presenting your I-9 identification (e.g., your passport OR both your driver’s license AND social security card) in person to HR (160 Calhoun St). Also, submit New Employee Paperwork to HR on or before August 15 (for faculty starting in the Fall term) or before January 1 (for faculty starting in the Spring term).
  3. Submit your academic credentials (e.g., official transcript and CV) to your department chair or program director.
  4. Please RSVP to orientation and review the agenda. View the Spring 2018 Orientation Agenda. (Spring 2019 agenda is forthcoming.) 
  5. Please stay in touch with your department/program for additional onboarding information, including access to your class rosters online. Before you are given an email and access to your classes on OAKS, please note that all faculty must submit the required onboarding forms and credentials. The sooner these are submitted, the sooner access to your classes may be granted. 

Spring Faculty Orientation

Orientation is January 7, 2019 (8AM-5PM)
Marlene and Nathan Addlestone Library, Room 227 (2nd Floor)

Please RSVP Online

As part of your arrival on campus, new permanent, visiting, and adjunct faculty members starting in Spring 2019 are invited to attend New Faculty Orientation. This one-day program just before Spring Semester is designed to integrate you into campus culture, and provide an overview of the policies, procedures, resources, and services available to you. You will hear from various members of the faculty, staff, and administration who will lead sessions and share experiences and insights to assist in your acclimation to the College.

The program will:

  • Provide an introduction to the campus and community, including resources and services;
  • Describe the expectations and responsibilities of faculty;
  • Outline policies and procedures that guide faculty life;
  • Orient faculty to their roles in teaching, research and service; and
  • Familiarize faculty with our technology and instructional technologists.

All sessions will be held in Addlestone 227 (2nd Floor) in the Marlene and Nathan Addlestone Library (205 Calhoun Street) from 8:00 AM to 5:00 PM. A light breakfast and lunch will be offered. Attendance at orientation is expected; however, if you are unable to attend all or part of the orientation sessions, we strongly encourage you to review the agenda, click the links provided to review the information, and follow up with us as needed if you have any questions. Please complete your RSVP for orientation. Included on our RSVP form, we ask that you upload a headshot and some biographical information.

View the Spring 2018 Orientation Agenda. (The Spring 2019 Agenda is forthcoming.) 

Our faculty orientation team has made a strong commitment to making this year’s sessions as interactive as possible.  To assist us in that endeavor, we ask that you familiarize yourself with the items on our agenda, particularly the three topics entitled: "Important Policies and Questions," "Academic Standards and Student Support Services," and "Course Administration and Academic Resources." For other items on our agenda, please review the highlights. For policies outlined in our Faculty/Administration Manual (FAM), please note that the FAM Table of Contents has active links that you can click, so you can easily locate the section that is referenced in the orientation agenda. 

Fall Faculty Orientation

Orientation is August 14, 15, and 16 (8:00 AM - 5:00 PM)
Alumni Center, School of Education, Health, and Human Performance 

As part of your arrival on campus, new permanent and visiting faculty members starting in Fall 2019 are invited to attend New Faculty Orientation. This three-day program just before Fall Semester is designed to integrate you into campus culture, and provide an overview of the policies, procedures, resources, and services available to you. You will hear from various members of the faculty, staff, and administration who will lead sessions and share experiences and insights to assist in your acclimation to the College.

The program will:

  • Provide an introduction to the campus and community, including resources and services;
  • Describe the expectations and responsibilities of faculty;
  • Outline policies and procedures that guide faculty life;
  • Orient faculty to their roles in teaching, research and service; and
  • Familiarize faculty with our technology and instructional technologists.

All sessions will be held in the Alumni Center (1st Floor) in the School of Education, Health, and Human Performance (86 Wentworth Street) from 8:00 AM to 5:00 PM, and we plan to conclude early on Friday.  A light breakfast and lunch will be offered each day. Attendance at orientation is expected; however, if you are unable to attend all or part of the orientation sessions, we strongly encourage you to review the agenda, click the links provided to review the information, and follow up with us as needed if you have any questions. The RSVP form is forthcoming. Included on our RSVP form, we ask that you upload a headshot and some biographical information.

View the Fall 2018 Orientation Agenda. (The Fall 2019 Agenda is forthcoming.)

Our faculty orientation team has made a strong commitment to making this year’s sessions as interactive as possible.  To assist us in that endeavor, we ask that you familiarize yourself with the items on our agenda, particularly the three topics entitled: "Important Policies and Questions," "Academic Standards and Student Support Services," and "Course Administration and Academic Resources." For other items on our agenda, please review the highlights. For policies outlined in our Faculty/Administration Manual (FAM), please note that the FAM Table of Contents has active links that you can click, so you can easily locate the section that is referenced in the orientation agenda. You are also encouraged to post questions to our interactive board at slido.com #COFC prior to and during orientation. We'll do our best to answer each question. 

Annual New Faculty Reception

Tentatively August 22, 2019 (4:00 PM - 5:30 PM)
Marlene and Nathan Addlestone Library (205 Calhoun St)

All new regular, visiting, and adjunct faculty who started in 2019 are all invited to attend this special reception held in your honor. Refreshments and libations will be served. 

Online Training & Assessments

Please complete the following online training sessions on your own anytime before your first day of class: 

 » "Discrimination, Harassment, and Retaliation: Rights and Responsibilities" Online Training and Assessment

Through this training and assessment module, you will learn about prohibited discriminatory and harassing behavior as well as retaliation; understand your rights and responsibilities; and know what resources are available. 

You will receive an email to your CofC email account with an invitation to complete this module via Cougar Ed at https://cofc.myabsorb.com

 » "IT Security Awareness" Online Training and Assessment

Developed by SANS, one of the most trusted sources for information security training, these ten modules will help you better understand your role with safeguarding our institution's most sensitive assets. From knowing how to better spot phishing scams to improving your mobile device security, you will come away with a clear picture of how to enhance your everyday habits and heighten your awareness.

You will receive an email to your CofC email account with an invitation to complete this module via Cougar Ed at https://cofc.myabsorb.com

 » "FERPA" Online Training and Assessment

The Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, is a federal law that protects the privacy of student education records. The Act applies to all institutions that are the recipients of federal aid administered by the Secretary of Education. Under this Act, students have specific, protected rights regarding the release of such records. FERPA requires that institutions adhere strictly to these guidelines. It is imperative that faculty and staff have a working knowledge of FERPA guidelines before releasing educational records. Please feel free to reference the Department of Education's webpage at http://www2.ed.gov/policy/gen/guid/fpco/index.html and PowerPoint on FERPA basics at http://ptac.ed.gov/sites/default/files/ferpa101-slides.pdf

To access the online FERPA quiz, log in to MyCharleston (https://my.cofc.edu/), click on the Home tab, and look for the FERPA Quiz channel. Before taking the quiz, please review the FERPA Overview and Quick Tips documents. When you click the quiz link you will be prompted to sign in to the FERPA Quiz. Use your COUGARS login and password to log in. This quiz takes approximately 5-10 minutes to complete. You may take the quiz more than once. A score of 10 or better is considered passing. Additional information and forms regarding FERPA are available on the Office of the Registrar’s website: http://registrar.cofc.edu/ferpa/index.php.

» Online Learning Management System and Technology Orientation

During your New Faculty Orientation, Information Technology's staff will provide an overview of their services. The Registrar’s Office will also present an introduction to faculty services in MyCharleston, and Teaching, Learning and Technology (TLT) department introduces technology services that are available to faculty, such as webpages, blogs, iTunes U, OAKS (the College’s learning management system), etc.  Please see below for additional training opportunities.

 » "College of Charleston Privacy Policy" Online Reading

All College employees should read and understand the College of Charleston Privacy Policy located at http://www.cofc.edu/policies/privacypolicy. If you have any questions, please contact the Office of Academic Affairs. 

 » "State, College, and Faculty Policies" Online Reading

In accordance with the laws of South Carolina, you are considered a “public employee” of the State.  In that capacity, you are subject to the State’s Rules of Conduct for public employees and others who serve the interests of the public. A copy of the Rules of Conduct and information about the Rules can be found on the website of the South Carolina Ethics Commission at ethics.sc.gov/rulesofconduct.  If you have any questions about these ethical standards, or related conflicts of interests, please feel free to submit your inquiry to the College or to the State of South Carolina Ethics Commission. 

You are encouraged to review and become familiar with the campus wide policies contained in our Faculty/Administration Manual and on our website at policy.cofc.edu, Policy List, particularly those in Section 7: Faculty and Unclassified Administrators. 

Contacts

If you have questions about faculty onboarding, please do not hesitate to contact us: 

Office of Human Resources (843.953.5989)

Laurie Hogan, Academic Hiring and Records Coordinator (Faculty Hiring Paperwork), hoganl@cofc.edu 

Sandy Butler, Benefits Manager (Faculty Benefits, Healthcare, Retirement, etc), butlers@cofc.edu 

Office of the Provost (843.953.5527)

Deanna Caveny, Associate Provost for Faculty Affairs, cavenyd@cofc.edu

Cathy Peebles, Office Manager (Faculty Hiring and Credentials), peeblesc@cofc.edu

Megan Gould, Administrative Assistant (Orientation Event Coordination), gouldme1@cofc.edu

New Faculty Orientation Maps

Alumni Center, School of Education, Health, and Human Performance:

Faculty House:

Marlene and Nathan Addlestone Library: