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Graduate Teaching Assistants

Academic program directors (department chairs or program directors) are responsible for ensuring that at least one Instructor of Record (IR) is assigned to each credit-bearing course section in their departments and/or programs by the start date of the academic term and that all individuals contributing to instruction for each course (whether an Instructor of Record or Non-Instructor of Record) are listed on each credit-bearing course section. Teaching Assistants serving as Non-Instructors of Record must be credentialed and assigned to each course section. All NIRs must be assigned a supervising IR for each course being taught.  The IR must be appropriately credentialed for the course, and there must be an NIR-IR Agreement on file for each section each academic term. Each academic unit has the responsibility to ensure that IR and NIR's faculty credentials satisfy the College's credentials standards. Please see the Instructor of Record and Faculty Credentials Policy for details about the requirements. For each non-instructor of record, please ensure that a credentials packet is on file using the guidelines provided below. 


Teaching Assistant Non-Instructors of Record

Each academic unit has the responsibility to ensure that graduate student teaching assistant credentials satisfy standards outlined in the Credentials Policy.

Step 1: Before Sending the Documents

» For New/First Time Teaching Assistants who will serve as the Non-Instructor of Record (TA-NIRs): Graduate teaching assistants may serve as Non-Instructors of Record (TA-NIRs) on undergraduate courses only. TA-NIRs must be current graduate students in good standing in a related College of Charleston program and should be appropriately supervised by a faculty member experienced in the teaching discipline who provides training and curricular materials, along with close oversight of the delivery of that curriculum, and who is responsible for the final assignment of grades in the course. Please request a transcript from the Registrar's Office and complete the TA-NIR Credentials Form. Please also have the IR and NIR complete an Instructor of Record/Non-Instructor of Record (IR-NIR) Agreement. Please note that the certification form is only to be submitted upon initial appointment, and the IR-NIR Agreement must be submitted each academic term. 

» For Returning Teaching Assistants who will serve as the Non-Instructor of Record (TA-NIRs): Please have the IR and NIR complete an Instructor of Record/Non-Instructor of Record (IR-NIR) Agreement for each academic term that will teach.


Step 2: Documents to Send

Please obtain signatures from the academic program director and dean before submitting the credentials packet to the Office of the Provost. If required, the Office of the Provost will obtain an approval signature from the SACSCOC liaison. 

NOTE: Official transcript may be obtained by emailing mycofctranscript@cofc.edu a request that states this is a no charge request for a Teaching Assistant's credential's file and supply the name and CWID. The RO will send you the transcript to add to the credentials packet or notify you if the student is not in good standing (i.e., a hold). Transcripts from the student's undergraduate institution are not required.


Teaching Assistant Instructors of Record

Each academic unit has the responsibility to ensure that graduate student teaching assistant credentials satisfy standards outlined in the Credentials Policy.

Step 1: Before Sending the Documents

» For New/First Time Teaching Assistants who will serve as the Instructors of Record (TA-IRs): Graduate teaching assistants may serve as Instructors of Record (TA-IRs) on 100-level introductory undergraduate courses only. TA-IRs must hold a master’s in the teaching discipline or 18 graduate semester hours in the teaching discipline, direct supervision by a faculty member experienced in the teaching discipline, regular in-service training, and planned and periodic evaluations. Please request a transcript from the Registrar's Office and complete the Instructor of Record Credentials Form. (We are currently updating the credentials forms to include more appropriate selections for TA-IRs.)
» For Returning Teaching Assistants who will serve as the Instructors of Record (TA-IRs): Additional documentation is not required unless requested. 

Step 2: Documents to Send

Please obtain signatures from the academic program director and dean before submitting the credentials packet to the Office of the Provost. If required, the Office of the Provost will obtain an approval signature from the SACSCOC liaison. 
  • Instructor of Record Credentials Form (required once during the initial appointment)
  • Official College of Charleston graduate transcript showing the Teaching Assistant is a current graduate in good standing in a related program and has completed 18 or more graduate hours in the teaching discipline (required once during the initial appointment)

NOTE: Official transcript may be obtained by emailing mycofctranscript@cofc.edu a request that states this is a no charge request for a Teaching Assistant's credential's file and supply the name and CWID. The RO will send you the transcript to add to the credentials packet or notify you if the student is not in good standing (i.e., a hold). Transcripts from the student's undergraduate institution are not required. If the Teaching Assistant's credentials are based on coursework or degrees earned outside the College of Charleston, an official transcript for that program is required. Additionally, a resume/CV may be requested in some cases.