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Faculty Policies & Procedures

Divisional policies and procedures for faculty and unclassified administrators are provided below. Please also see the relevant section in the Faculty/Administration Manual (FAM) and visit the College Policy website at http://policy.cofc.edu/policy.php#faculty to view institutional policies. A reference list of the faculty and unclassified administrators policies is included in each section below. Please use the table of contents in the FAM to navigate to a selected section.

Please click a heading below to jump to the selected section:



Faculty/Administration Manual (FAM)

Faculty/Administration Manual (PDF)

Logs of previous changes to the FAM


Faculty Appointments, Credentials, Terms, & Records

APPOINTMENTS

New Faculty Information (Orientation & Resources)

Contracts of Untenured Faculty (FAM V.B) 
Reduction in Force for Faculty (FAM VII.D) 
Probationary Appointments for Tenure-track Faculty (FAM V.D) 
Equal Opportunity/Affirmative Action Policies (FAM V.A) 


Courtesy Faculty Appointments (FAM III.E)
Divisional Policy on Courtesy Appointments


Emeriti Faculty Appointments (FAM III.F) 
Retirement Teaching Policy (PDF)
Retiree Compensation (PDF)

Academic Program Directors Policy and Credential Standards

CREDENTIALS, TERMS, & RECORDS

Faculty Credentials Information 

Faculty Records (FAM V.C) 
Terms of Faculty Employment and Workload (FAM V.F) 
Outside Employment of Faculty (FAM V.G) 

Faculty Activity System (FAS): Our faculty activity reporting tool, used to used to record faculty teaching, research, publication, presentations, awards, creative and service activities and accomplishments; generate faculty CVs; and generate other faculty activity reports that can be provided to directors, deans and the Provost's office. Click the FAS link provided on MyCharleston, and use your Cougars login and password for secure portal access. For more information or to schedule a FAS training session, please contact the College’s System Administrator: Anastasia Gilpatrick, Faculty Activity System Project Manager (abemelia@cofc.edu).


Faculty Evaluations, Reviews, Tenure, and Promotions

ANNUAL & MERIT EVALUATIONS

Annual Evaluation of Instructional and Library Faculty (FAM VI.E) 
Merit Categories and Salary Increases (FAM VI.F) 
Evaluation of Unclassified Administrators (first part of FAM V.E) 
Roster Faculty - Annual and Merit Evaluation Calendar (.PDF)
Merit Evaluation Categories (.PDF)

Adjunct and Visiting Faculty Evaluations Policy (.PDF)
Adjunct and Visiting  Faculty Evaluations Calendar (.PDF)

TENURE, PROMOTIONS, & THIRD-YEAR REVIEWS

Third-year Review, Tenure and Promotion of Instructional Faculty (FAM VI.A) 
Promotion of Instructors (FAM VI.B) 
Third-year Review, Tenure and Promotion of Library Faculty (FAM VI.C) 
Procedures for Third-year Evaluation, Tenure and Promotion of Instructional and Library Faculty (FAM VI.D) 

T&P Joint Memo on Tenure, Promotion and Third-Year Evaluation Procedures (.PDF)
T&P Informational PowerPoint (.PPT)
T&P Calendar

T&P SharePoint Site by Department: Reviewers may access the department's site at http://society.cougars.int/sites/promotionandtenure/DEPT/default.aspxwhere DEPT is replaced with the four-letter acronym for your department. 

T&P SharePoint Main Site: Reviewers with broader access may visit the umbrella site at http://society.cougars.int/sites/promotionandtenure/default.aspx.   

T&P SharePoint Site by Candidate: Candidates may access their folders directly by going to their applicable review site below. Before going to the site, candidates should replace the bolded words in the URL. Replace DEPT with the candidate’s department’s four-letter acronym and LASTNAME with the candidate’s last name. 

  • Third-Year Reviews: http://society.cougars.int/sites/promotionandtenure/DEPT/thirdyearLASTNAME/forms/allitems.aspx
  • Tenure/Promotion: http://society.cougars.int/sites/promotionandtenure/DEPT/tenurepromLASTNAME/forms/allitems.aspx
  • Professor Reviews: http://society.cougars.int/sites/promotionandtenure/DEPT/profLASTNAME/forms/allitems.aspx

Off-Campus Access to Sharepoint Sites: Users must log into their Pulse VPN account before going to any of the Sharepoint sites listed above. Prior to off-campus use, candidates and others reviewing packets must obtain a Pulse VPN account by completing the form at http://it.cofc.edu/network/documents/remote-access-request-form.pdf, securing their department chair’s signature, and submitting the signed form to Helpdesk@cofc.edu.  Applicants will be notified via email once their remote access is activated. Additional details about connecting remotely with VPN are available at http://vpn.cofc.edu.

Helpful tips for preparing candidates' packets: View "How to merge multiple PDFs into one" using CutePDF for your online packets if your Adobe software cannot. Please note that the file size limitation on Sharepoint is 50MB. Go to Submit a data request to IRPIM to request access course-instructor evaluation data (for candidate's summary table) or recent alumni lists (for panel chair's Recent Graduate Surveys).

POST TENURE REVIEWS (PTR)

Post Tenure Review (FAM VI.H) 
PTR Calendar

PTR Instructions for Constructing Online Packets (.PDF) 
PTR Chair's Checklist (Page 6 of Instructions)
PTR Deferral Request (.PDF) 

PTR SharePoint Site: Copy and paste this address into the browser, but then replace "DEPT" in this web address with your department's four letter acronym: http://society.cougars.int/sites/post-tenure/DEPT

Off-Campus Access to Sharepoint Sites: Users must log into their Pulse VPN account before going to any of the Sharepoint sites listed above. Prior to off-campus use, candidates and others reviewing packets must obtain a Pulse VPN account by completing the form at http://it.cofc.edu/network/documents/remote-access-request-form.pdf, securing their department chair’s signature, and submitting the signed form to Helpdesk@cofc.edu.  Applicants will be notified via email once their remote access is activated. Additional details about connecting remotely with VPN are available at http://vpn.cofc.edu.

Helpful tips for preparing candidates' packets: View "How to merge multiple PDFs into one" using CutePDF for your online packets if your Adobe software cannot. Please note that the file size limitation on Sharepoint is 50MB. 

MODIFIED DUTIES & TENURE CLOCK MODIFICATIONS

Modification of Duties (FAM V.J)
Modification of Duties Procedure (.PDF) 
Modified Duties Semester Form (.DOC)

Tenure Clock Modifications (FAM VI.G) 
Tenure Clock Policy (PDF)


Faculty Conduct

Code of Professional Conduct and Statement of Professional Ethics (FAM IV.B) 
Statement of Academic Freedom (FAM IV.C) 
Faculty Responsibilities to Students, including Religious Accommodation (FAM VIII.A) 
Consensual Relations Policy (FAM IV.D)  and Consensual Relations Policy (PDF) 
Policy for Misconduct in Research and Scholarship (FAM VII.E) 
Procedures for Misconduct in Research and Scholarship (FAM VII.F) 
Nepotism (FAM V.H) 
Policy Governing Termination (FAM VII.A) 
Dismissal of Unclassified Administrators (second paragraph/section of FAM V.E) 
Grievance Procedures for Unclassified Administrators and Faculty Members Grieving Matters related to Administrative Appointments (third part of FAM V.E) 


Faculty Leave & Sabbaticals

Sick Leave (FAM X.A.1) 
Leave of Absence (FAM X.A.2) 
Family and Medical Leave (FAM X.A.3) 
Modified duties for faculty who will become new parents
Annual Leave (FAM X.A.4) 
Leave with Pay (FAM X.A.5) 

SABBATICALS

Sabbatical Leave (FAM X.A.6) 
Sabbatical Calendar
Sabbatical Leave Policy (.PDF)

Sample Sabbatical Proposals:


Faculty Research and Development

Faculty Research and Professional Development Information and Resources
Adjunct Faculty Development Funding Authorization and Transfer of Funds forms
Staff Professional Development and Staff Training Program (PDF)


Faculty Travel & Other Expenses

Travel Policy (.PDF)
Travel Forms

Policy Affecting Travel and Entertainment (FAM X.C) 

Reimbursement for Approved Expenditures by Faculty Members and Administrators (FAM X.D) 
Purchases by Faculty and Staff (FAM X.E) 
Legal Assistance (FAM X.F) 


Adjunct Faculty Policies & Procedures

Adjunct Appointments
Adjunct Healthcare Eligilibility Information (ACA)
Adjunct Faculty Development Funding Authorization and Transfer of Funds forms
Adjunct and Visiting Faculty Evaluations Policy (.PDF)


Teaching, Attendance, and Student Services

Faculty Teaching Information (Resources, Academic Policies, Services to Students, etc)

Course Numbering 
Course Syllabi 

Statement on Religious Accommodation for Students (PDF)

Attendance Verification Policy


Teaching Assistants


Additional Policies

Substantive Change 
Policy on Creation, Reorganization, and Elimination of Academic Units 
Faculty Overload Policy (.PDF)
Summer School Payment Policy (.PDF)
Request for Approval of Outside Employment (PDF) (and reference the FAM Section 7.1.10 Outside Employment of Faculty (FAM V.G))
Human Resources Policies and Forms
College of Charleston Policy Website (additional college-wide policies)