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Faculty Recruitment Procedures, Practices, and Forms

Please complete the 12 steps outlined in detail the Faculty Recruitment Procedure (linked below) to successfully recruit roster and visiting faculty for new and existing vacancies. All College of Charleston faculty recruitment is conducted via the College’s PeopleAdmin™ Online Recruitment System. All faculty positions are required to be posted on jobs.cofc.edu using these procedures. Special procedures are provided for Math, English, and Modern Language disciplines' faculty searches, but these and all departments are still required to post the job via PeopleAdmin. The 12 steps are the same for all disciplines. 

Procedure for Math/MLA Only: Faculty Recruitment Procedure - Math/MLA  
Internal Portal: PeopleAdmin Login
Applicant Portal: jobs.cofc.edu

Faculty Recruitment – At a Glance

Before the Search:

1. (Annually) Deans submit the school’s overall recruitment plan. Submit any requests for new positions. Include departments/programs’ faculty diversity recruitment plans.

2. (For each position) Department/Program requests approval to initiate recruitment for a position by submitting both:

A) a Request for Hire Authorization (paper REHA form required)

AND 

B) a PeopleAdmin’s posting request online, which includes the jobs.cofc.edu posting language, the external ad, and recruitment plans. *

3. Monitor recruitment request and wait for approval.

Search Process:

4. Run approved advertisement (all are posted at jobs.cofc.edu and externally). Search begins.

5. Monitor and proactively diversify the applicant pool.

6. Acknowledge applications.

7. Request permission to conduct preliminary interviews.

8. Request permission to conduct on-campus interviews (paper AA-2 form required). *

Appointment Process:

9. Request to appoint the selected candidate.

10. Review the Provost's appointment letter (if applicable, paper Moving Expense form required first). Also, review the Policy on Supplemental Letters for Newly Appointed Faculty before sending additional letters. 

11. Appointment letter is sent, and if accepted, complete the hire and credentialing (paper Certification of Credentials required). 

12. Prepare for New Faculty On-Boarding and Orientations.

*Required PAPER forms: All departments must still submit Request for Employee Hire Authorization (REHA) and Request   for On-Campus Interview (AA-2) paperwork for each position in addition to the information entered in PeopleAdmin.  Math/MLA positions also must submit the paper Request to Appoint (AA-3) instead of an online Hiring Propsal. Grant-funded positions (only) are exempt from the REHA requirement. A Certification of Credentials is also required for all faculty positions.


Faculty Recruitment Forms 

NOTE: Some forms are still required for all positions, and some are only required for Math/MLA disciplines.

  Other Policies and Procedures:

Questions? Need help using the PeopleAdmin's online recruitment system? Contact facultysearch@cofc.edu


Strategic Diversity in Faculty Recruitment

Commitment to Equal Opportunity
It is the Policy of the College of Charleston to promote and protect a learning and living environment where civil discourse, respect for the individual, and appreciation for the diversity of human experiences are valued as compelling academic interests. We are committed to providing leadership in the attainment of equal employment rights for all persons.  In order to establish equal opportunities, the Office of Equal Opportunity Programs ensures immediate response to complaints of discrimination based on age, disability, gender, sexual orientation, gender identity or expression, genetic information, national origin, pregnancy, race/color, religion, sex, and veteran status and uniform services and protection against retaliation and sexual harassment for all persons, including students, employees, and/or applicants for employment and admission. Since its inception, the Office of Equal Opportunity Programs has sought to eliminate discrimination and harassment and has overseen the College's policies and investigation process for faculty, staff, and students. As an Affirmative Action/Equal Opportunity employer, the College of Charleston is committed to nondiscriminatory practices consistent with federal and state requirements and objectives, including Title VII of the Civil Rights Act of 1964, as amended; Executive Order 11246, as amended; Title IX of the Education Amendments of 1972; Title VI of the Civil Rights Act of 1964; South Carolina Human Affairs Law; Age Discrimination Act of 1975, as amended; Sections 503 and 504 of the Rehabilitation Act of 1973; and Americans with Disabilities Act of 1990, as amended.
AA/EEO Office: 
Kimberly Gertner, Esq.
Director, Office of Equal Opportunity Programs
Address: 66 George Street, Charleston, SC 29424
Email: gertnerka@cofc.edu
Phone: 843.953.5758
Web: eop.cofc.edu
Strategic Diversity Recruitment

In 2015, the College of Charleston hosted a Strategic Diversity in Faculty Recruitment Workshop for deans, chairs, and program directors who recruit faculty. The workshop was led by Kecia Thomas, a professor of industrial-organizational psychology and associate dean of faculty leadership and development in the Franklin College of Arts and Sciences at the University of Georgia. At the College of Charleston, we believe that fostering diversity in our campus community is essential to educating students for life in today’s global economy. An effective way to support a diverse-faculty recruitment strategy is to ensure that leaders and the larger climate are supportive of diversity and inclusion. A copy of the Strategic Diversity in Faculty Recruitment Workshop presentation is provided below. Please share with your search committees and colleagues. 

Strategic Diversity Recruitment ppt 

View the "Strategic Diversity Recruitment" presentation

College of Charleston Diversity Profile

Commitment to Diversity: 

At the College of Charleston, diversity is more than just human differences. Diversity is our strength and the bond that unites us together as a campus community. Our students represent 49 states, several U.S. territories, and 62 foreign countries. You will meet students, faculty, and staff from different cultures, ethnic backgrounds, beliefs, and sexual orientations. We are specifically looking for future community members who will enrich our campus in a variety of ways and support our diversity goals.

Diversity by the Numbers*:

62 countries represented

7 of 10 deans are women or minority

12 faith-based student organizations on campus

16% minority student population

12% minority faculty population

43% women faculty population

(Visit irp.cofc.edu for data updates by term.)

The Board of Trustees affirmed our institutional commitment to diversity when it adopted the College’s ten-year Strategic Plan in 2009. In 2010, the President formed the Commission on Diversity, Access, Equity, and Inclusion to act as a catalyst for the Institutional Diversity Strategic Plan with the goal of achieving “Inclusive Academic and Institutional Excellence” within a campus climate that is diverse, inviting, and supportive of social justice for all.

As outlined in our Diversity Strategic Plan, the College has prioritized the following seven goals:

  • Recruit, retain and graduate greater numbers of qualified minority, first generation and international students.
  • Recruit and retain greater numbers of women and minorities into faculty, staff, and administrative positions (including deans, chairs, and vice presidents).
  • Create a supportive environment that is diverse, inclusive, and welcoming to all.
  • Infuse diversity into the curriculum.
  • Collect and organize data to create data bases in order to systematically and effectively assess progress and align or re-align programs to achieve diversity goals.
  • Develop a financial plan for funding diversity initiatives in the diversity strategic plan.
  • Produce and disseminate an annual report on the status of diversity at the College.

(How are we doing? View our Diversity Scorecard.)

Diversity Resources: 

With the support of, and in collaboration with the College community, the Office of Institutional Diversity promotes the total integration of diversity into the life of the College. The Office implements comprehensive programming that includes educational, cultural, social, and outreach events, diversity training workshops, and campus-wide intergroup dialogues.

Learn more about Diversity InitiativesDiversity ProgramsDiversity Events, and Diversity Education and Training at the College of Charleston. Contact the Office of Institutional Diversity at OID@cofc.edu or 843.953.5079, or visit us online at diversity.cofc.edu.

Recruitment resources: 

Most academic disciplines have professional organizations associated with them, and many have subcommittees on women, ethnic groups, and/or other subgroups or special interest groups. In addition, many have national and regional meetings, newsletters, email mailing lists and web sites. These organizational resources may be used in departmental recruiting efforts. Examples of discipline-based organizations include:

Additionally, the following publications and websites may be used in your department/program’s strategic diversity plans.

  • NORC Career Outcomes of Doctoral Recipients: Each year the National Science Foundation, the National Institutes of Health, the National Endowment for the Humanities, the US Department of Education and the US Department of Agriculture issue the results of their Survey of Earned Doctorates (SED). Their report includes data on the number and characteristics of individuals receiving research doctoral degrees from U.S. institutions. It is  used frequently to determine the availability of new scholars in a specific field. The data is listed by gender and field, and by race/ethnicity and field.
  • nemnet: Nemnet is a national minority recruitment firm committed to helping schools and organizations in the identification and recruitment of minority candidates. Since 1994 it has worked with over 200 schools, colleges and universities and organizations. It posts academic jobs on its web site and gathers vitas from students and professionals of color.
  • IMDiversity.com: Formerly known as the Minorities' Job Bank, IMDiversity.com was established by the Black Collegian Magazine. The site is dedicated to providing career and self-development information to all minorities, specifically African Americans, Asian Americans, Hispanic Americans, Native Americans and women. It maintains a large database of available jobs, candidate resumes and information on workplace diversity.
  • The WISE Directory: An on-line directory of women students and postdocs in the science, engineering, and mathematics disciplines at schools that are a part of the Committee on Institutional Cooperation (CIC). This directory is a valuable resource for those looking to hire women from these fields. Women interested in being included need to have completed the Ph.D. within the last two years, expect to complete the degree within a year, or currently be in a postdoctoral position at one of the CIC institutions.
  • The Directory of Minority Candidates: An directory of minority Ph.D, M.F.A., and M.L.S. candidates and recipients at schools that are a part of the Committee on Institutional Cooperation (CIC). The Minority Directory, which is open to Native Americans, African Americans, and Hispanic Americans in all fields and Asian Americans in humanities and social science, is a valuable resource for those looking to hire minorities from these fields. Those listed have completed the Ph.D. within the last year or expect to complete the degree within a year at one of the CIC institutions.
  • Ford Foundation Fellows: Ford Foundation Fellows recipients include Alaskan Natives (Eskimo or Aleut), Native American Indians, Black/African Americans, Mexican Americans/Chicanos, Native Pacific Islanders (Polynesian or Micronesian) and Puerto Ricans in physical and life sciences, mathematics, behavioral and social sciences, engineering, and humanities. This directory contains contact information for Ford Foundation Postdoctoral fellowship recipients awarded since 1980 and Ford Foundation Predoctoral and Dissertation fellowship recipients awarded since 1986. This database only includes those awards administered by the National Research Council.
  • The Faculty for The Future Project: Administered by WEPAN (The Women in Engineering Program and Advocates Network), the website offers a forum for students to post resumes and search for positions and for employers to post positions and search for candidates. The website focuses on linking women and minority candidates from engineering, science, and business with faculty and research positions at universities.
  • THE MINORITY & WOMEN DOCTORAL DIRECTORY: A registry that maintains information on employment candidates who have recently received, or are soon to receive, a Doctoral or Master's degree in their respective field from one of approximately two hundred major research universities in the United States. The current edition of the directory lists approximately 4,500 Black, Hispanic, American Indian, Asian American, and women students in nearly 80 fields in the sciences, engineering, the social sciences and the humanities.
  • Rice University ADVANCE Prospective Women Faculty Database: This searchable database contains application entries and CVs of female graduate students and postdocs in various science and engineering fields.

Also, reputable publications such as the Chronicle of Higher Education or those distributed by national discipline-based organizations can be counted on to actually reach intended audiences. The growth of the Internet has introduced a large number of additional venues for placing ads. We welcome you to share the resources and publications you have found most useful with our office and your colleagues.

Campus resources:

Organizations/clubs/social networks: 
  • Arabic Club
  • Asian Student Association (ASA)
  • Black Student Union
  • Baha'i Faith and Friends (BFF)
  • Gay-Straight Alliance
  • Jewish Student Union/ Hillel (JSU)
  • Hispanic Latino Club (HLC)
  • Indian Culture Exchange
  • LGBTQ Faculty/Staff Coalition
  • Muslim Student Association (MSA)
  • National Organization for Women (NOW)
  • Religious Life Council
  • Student Government Advocacy Committee for Diversity on Campus
  • Student Union for Multicultural Affairs (SUMA)
  • Women Reaching Independence Through Support and Education (WeRISE)
  • ...and many more
Community: 

The College of Charleston is located in heart of the city of Charleston. We welcome visitors to our vibrant, historic campus. Prospective students, faculty, and friends who visit our campus will find plenty of ways to enjoy it—from a stroll through the live oaks draped with Spanish moss, to a step back in time as they enter the threshold of Towell Library, to a glimpse of the future in the School of Business Beatty Center or the Cato Center for the Arts’ new performance, rehearsal, and studio space. In both the weathered buildings and state-of-the-art facilities, you can almost feel the presence of those who have gone before – students and faculty, who, like those today, questioned yesterday's theories and tested tomorrow's ideas.

Charleston is America's most beautifully preserved architectural and historical treasure. Our location on the best harbor along the South Atlantic coast has made it a notable port of commerce for three centuries. We are grateful to live, work, and study in one of the greatest cities in the world. In fact, Charleston was voted USA's No. 1 city for the third consecutive year and the No. 1 “Friendliest” city by the Condé Nast Traveler magazine’s prestigious Readers’ Choice Awards. Additionally, Travel & Leisure Magazine deemed Charleston the No. 3 destination in the world and the No. 1 city in the U.S. and Canada, leading the rankings over New York, San Francisco, Vancouver, and Montreal. (Read more about visiting Charleston here).

Charleston’s culture, history, and natural resources provide a strong foundation for the College's dedicated learning community, furthering exploration, discovery, and creativity. The College of Charleston fosters a culture that emphasizes experiential learning and development through participation in a supportive yet challenging environment where students benefit from a talented, accomplished, and diverse faculty and staff. With our stellar location, vibrant student life, and devoted faculty, the College of Charleston is truly one of the nation’s great public universities in the country’s finest city.

View the College's Diversity Profile on InsideHigherEd.com