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Faculty Activity System

Activity Insight organizes and builds reports on teaching, research and service activities. At the College of Charleston, we call this our Faculty Activity System (FAS). It enables you to keep track of your activity information just once so that many outputs can be prepared, such as annual activity reports, promotion and tenure documentation, data for accreditation reports, your CV, data for your profile on your campus website, and more. It also assists your administration in responding to requests for faculty-related data, rather than needing to continually ask you for the information. This enables your campus to communicate more effectively about your accomplishments. For assistance with the FAS, please use the Help link within Activity Insight, and you will be directed to either the Activity Insight tech support team or the College of Charleston Activity Insight Administrator in the Office of the Provost (Anastasia Gilpatrick, FacultyActivitySysAdmin@cofc.edu). 

OVERVIEW

Activity Insight is designed to be easy to navigate. To help you get started, though, here is a quick overview of the utilities you will work with most often.

Navigation Bar

FAS navigation bar

The navigation bar displays at least two main utilities, Activities and Reports. You may have other utilities if the CofC Activity Insight Administrator has given you security access to them.

  • Activities: Add or update information about the activities you accomplish. See a list of Activites screens below.
  • Reports: Run reports that have been custom-built for your campus or create your own reports.
  • Help: The question mark icon allows you to submit suggestions on how to improve the system, questions about use of the system, or report system errors.

Activities

Faculty are expected to add or update information about the activities they accomplish in the following sections. Please remember to click Save after completing any updates to each screen. New faculty may contact their Department Chair, Program Director, or our CofC Activity Insight Administrator for guidance on how, what, and when to enter for each faculty activity listed below. 

FAS Activities Screen Overview

Faculty Information
    Personal and Contact Information
    Education
    Professional Certifications and Licensures
    Prior Academic and Professional Positions
    Awards and Honors
    Active Professional Memberships
    Administrative Data
    Faculty Workload Plan


Teaching
    Scheduled Teaching* 
    Teaching at Other Institutions
    Student Advising
    Non-Credit Instruction Taught
    Library Faculty Professional Competence
    Undergraduate/Graduate Special Projects
*Scheduled Teaching data is imported from Banner during each academic term after the College's Census II data clean up is complete (typically March, July, and October) by the CofC Activity Insight Administrator

Research / Scholarship
    Publications
    Performances and Exhibitions
    Contracts, Grants, and Sponsored Research**
    Presentations/Lectures Given
    Editorial and Review Activities
    Intellectual Property
    Faculty Development Activities
    Works-in-Progress
**ORGA’s grant data is imported each quarter (four times a year) by the CofC Activity Insight Administrator

Service
    General Service

Consulting
    Consulting

Overview

When you first visit this page, it would be good to spend a few minutes looking through the screens accessible from it. To access a screen, click its name. The resulting summary screen displays records that are stored for that screen. There are six possible actions you can take from the resulting screen, although not all of these actions will always be available:

  • To add a new record, select the FAS New Item  button.
  • To import items in bulk, select the FAS Import Item  button (available only for the Intellectual Contributions screen).
  • To delete a record, select the appropriate check box, then select the FAS Trash button.
  • To edit or view a record, click anywhere in the record row on the summary screen. 
    Note: Your Digital Measures Administrator may have added records to the system for you. These records can be viewed, but cannot be edited or deleted. A FAS Lock icon identifies these records. If revisions are needed to the records which have been entered on your behalf, contact your Digital Measures Administrator using the Help link.
  • To copy a record, select the appropriate check box, then select the FAS Duplicate button.

Saving Records

When working in the system, it is important that you preserve modifications by selecting one of the Save buttons at the top of the screen. If you attempt to navigate away from a screen containing unsaved changes, a warning message will display to determine whether you would like to return to the screen and save your modifications before proceeding.

Customizations

The screens available from the Manage Activities tab and all of the fields on them have been customized for your campus. These can still be changed as needed. To propose changes that you would like to see made, contact your Administrator in the Office of the Provost using the Help link.

Reports

Use this utility to run reports that were custom-built for your campus or to create a new CV to your own specifications. For more information on customizing your own CV, click here.

TIPS AND FEATURES

Take a look at the following key features that streamline data entry and reporting!

Expanding Text Boxes

You may see two diagonal lines in the bottom right corner of text boxes. Clicking this area and dragging alows you to resize the text box as needed.

FAS Expand Text Boxes

Import Citations from Other Systems

There are two ways for you to bring citations into Activity Insight from other databases.

First, you can load BibTeX files into Activity Insight. BibTeX Imports enable you to import citations from a wide variety of reference managers or databases — for example, EndNote, Google Scholar, Mendeley, RefWorks, HeinOnline or Zotero. For more information on BibTeX Imports, please visit this page.

Second, you can import citations directly into Activity Insight from Crossref and PubMed. (You may also be able to import directly from ORCID, Scopus and Web of Science.) Visit this page for details on this feature.

PasteBoard

You will find the PasteBoard to be a time-saving feature. The PasteBoard allows you to copy text from another document, such as your vita in Microsoft Word, and paste it into the PasteBoard. After you have pasted text into the PasteBoard, you can then select text from it, click-and-hold on the text you selected, and drag the it into a field in the system to have it pasted into the field.

To access the PasteBoard, click the text PasteBoard icon in the top righthand size of the screen. The PasteBoard will appear in the bottom right-hand corner of your screen and can be dragged anywhere on the screen as needed. Any text in the PasteBoard upon logging out will remain in the PasteBoard for future sessions.

FAS Pasteboard

Rapid Reports

While you are managing your activities, you may want to see how a particular change looks on a report. Rapid Reports provides you with quick and easy access to the reports you can run from Activity Insight.

FAS Rapid Report

FAQS 

Does Activity Insight have spell check?

Most modern browsers have settings or preferences which enable the browser to check your spelling as you type across all web applications.

How do I know where to put each of my different types of activities?

We intend for the names of each screen to assist you in determining this. Please contact the CofC Activity Insight Administrator in the Office of the Provost (FacultyActivitySysAdmin@cofc.edu) to inquire if such a document is available, or with any specific questions you may have.

As a Dean, Deparment Chair, Program Director, or designated staff person, I need access to faculty records in my unit for review and report. How I access these?

Accesses are updated by the CofC Activity Insight Administrator in the Office of the Provost (Anastasia Gilpatrick, FacultyActivitySysAdmin@cofc.edu) at least three times a year during the start of the academic term. You will have other utilities if the CofC Activity Insight Administrator has given you security access to them. Please contact Anastasia Gilpatrick if you would like to schedule a training or need additional information on how to use the system in your role as dean, chair, director, or administrative staff. 

How often is the data in the system updated? 

Activities data are added and updated by faculty regularly and throughout the year. Please contact your Department Chair or Program Director for information about any deadlines based on your unit's needs for annual reports, evaluations, CV updates, etc. Generally, faculty update their activities by the end of the fiscal year and end of the calendar year. "Scheduled Teaching" data is imported from Banner during each academic term after the Census II data clean up is complete (typically March, July, and October) by the CofC Activity Insight Administrator. ORGA’s grant data is imported each quarter (four times a year) by the CofC Activity Insight Administrator.

Additional Questions?

Please use the Help link in the system if you need additional assistance. You will be directed to either the Activity Insight support team or the College of Charleston Administrator in the Office of the Provost (Anastasia Gilpatrick, FacultyActivitySysAdmin@cofc.edu).