CofC Logo

Adjunct Faculty Appointments/Teaching Efforts

Adjunct Pay/Dates/Details  |  New Adjuncts  |  Returning Adjuncts

Please note that the College of Charleston uses two different forms to process payment for faculty members' teaching efforts: paper and online. For new adjunct faculty, paper forms are used to process the new appointment because a CWID is not yet available to use the online form. Please refer to "New Adjunct Faculty Appointments" below for details and links to the paper forms. For returning adjunct faculty and faculty with existing CWIDs, the online Teaching Effort (TE) form is used. Also, for staff with teaching duties and existing roster faculty that are requesting additional pay for a teaching duty, the online Teaching Effort form is used. Please refer to "Returning/Existing Faculty and Staff Teaching Efforts" below for details and links to the TE procedure. Please reference the biannaul memorandum on adjunct faculty appointments for detailed information about each term's adjunct payscale, dates, deadlines, etc. 

View: Spring 2018 Adjunct Faculty Appointment Information (Biannual Memo) 

New Adjunct Faculty Appointments

Please use PAPER FORMS* linked below to process and approve all new paid and unpaid adjunct faculty.

New adjunct appointments

  1. Submit Adjunct Faculty Appointment (submit to dean)
  2. Submit Background Check and Adjunct Personal Data Sheet (submit to HR)
  3. Submit New Employee Paperwork (please refer the new faculty member to HR to complete all remaining employee paperwork)
  4. Visit the New Faculty webpage (please direct your new faculty member to complete required trainings online and learn about orientation and other useful information)
  5. Submit Faculty Credentials (submit to dean)

New affiliate adjunct faculty appointments (ex: joint program and zero-pay faculty):

  1. Submit Zero Pay Adjunct Faculty Appointment (submit to dean)
  2. Submit Background Check and Zero Pay Personal Data Sheet (submit to HR)
  3. Visit the New Faculty webpage (please direct your new faculty member to complete required trainings online and learn about orientation and other useful information)
  4. Submit Faculty Credentials (submit to dean)

*Paper forms will not be accepted for returning faculty. All faculty with CWIDs should be appointed via Teaching Effort if possible. Former faculty who have not taught in several years and are marked "terminated" in Banner may now be processed in the Workflow if s/he already has a CWID. After the Teaching Effort is submitted, you will receive an automated message reminding you that the individual may need to report to Human Resources to resubmit any necessary expired forms or present I-9 documentation again. Also if a new discipline is being taught for the first time, you may be asked by Academic Affairs to submit additional credentials applicable to that discipline. Teaching Efforts are also used for staff and roster faculty requesting additional pay for teaching duties (FKA "Add-Pays" to compensate current roster faculty or staff for additional teaching duties). If applicable, use "Dual Employment pay" code on the Teaching Effort menu for staff with dual employment at the College.


Returning/Existing Adjunct Faculty Appointments (Faculty & Staff Teaching Efforts)

Please use the Banner Workflow's online TEACHING EFFORT* web form on MyCharleston under "My Forms" to process and approve returning/existing faculty with CWIDs (including returning adjuncts and staff and roster faculty requesting additional pay for their teaching efforts).

1. INITIATE: Initiator's Procedures (.PDF) - Department/Program administrative assistants initiate the Teaching Effort web form. 

    • Initiators log in to MyCharleston > click My Forms tab
    • Choose the appropriate Teaching Effort web form.
    • Complete the online form (add comments for special dates or instructions).
    • Click Submit. This information will be electronically sent to the approval personnel within the requested program/department via Banner Workflow.

2. APPROVALS: Approver's Procedures (.PDF) - Approvers review the Teaching Effort request and move it along the approval chain. 

    • Approvers automatically receive email notification when a new request is submitted.
    • Approvers log in to MyCharleston > click My Workflow tab.
    • Choose the appropriate Teaching Effort request and Open Workflow.
    • Indicate approval decision and click Complete (add comments if not approved).

3. COMPLETED: Teaching Effort request is sent along the approval chain and is approved or not approved with comments.

    • Initiators receive email notification when the Teaching Effort request is sent to approvers and when it is reviewed and approved.
    • The final stop is the Human Resources office. Finalized documents will be available for viewing in BDMS by department chairs and those department administrative assistants with proper BDMS access.

4. CHECK THE STATUS OF PENDING TE: Optional.

    • Go to MyCharleston’s My Workflow tab. Click  COFC_TE_STATUS.
    • Enter the CWID and term date (ex: 201810). Leave Workflow Specifics Name blank.
    • Click the Start Workflow button and wait. You will receive an email with the status within a few minutes. The emailed status report will show which offices have approved the Teaching Effort form and whether it is complete. Once completed, it will say, “WF Completed: YES.” A digital copy is automatically saved in BDMS.

*Paper forms will not be accepted for returning faculty. All faculty with CWIDs should be appointed via Teaching Effort if possible. Former faculty who have not taught in several years and are marked "terminated" in Banner may now be processed in the Workflow if s/he already has a CWID. After the Teaching Effort is submitted, you will receive an automated message reminding you that the individual may need to report to Human Resources to resubmit any necessary expired forms or present I-9 documentation again. Also if a new discipline is being taught for the first time, you may be asked by Academic Affairs to submit additional credentials applicable to that discipline. Teaching Efforts are also used for staff and roster faculty requesting additional pay for teaching duties (FKA "Add-Pays" to compensate current roster faculty or staff for additional teaching duties). If applicable, use "Dual Employment pay" code on the Teaching Effort menu for staff with dual employment at the College.