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Staff Information & Resources

Employee Information

Please log into MyCharleston to access Banner Self Service, payroll, timesheet, the staff training application, employee perk codes, etc. 

Please visit http://hr.cofc.edu/ for employee calendars, benefits, policies, and other staff related information. 

Quicklinks

Banner 8 INB (click link in MyCharleston)
Banner 9 (and Banner 9 Upgrade FAQs)
Cognos
CougarEd
Course-Instructor Evaluations
Curriculog
DegreeWorks
E-Procure (click link in MyCharleston)
Faculty Activity System (click link in MyCharleston)
Faculty Elections System 
Faculty/Staff Assisting Students in Trouble (F.A.S.T.)
MyCharleston
OAKS - works during MyCharleston outages
PeopleAdmin Employee SSO Login (EPMS and Hiring Portals) 

PeopleAdmin Direct Login (https://jobs.cofc.edu/hr/login) - works during MyCharleston outages
Staff Elections System
Supervisor's Toolkit
Qualtrics 

These lists are not a comprehensive lists of all applications and forms at the College of Charleston. 

Staff Access Management & Security Groups

For access to Banner data and/or update the finance related accesses, please complete the appropriate form below and submit it to your supervisor(s) for approval:

Please email Anastasia Gilpatrick (abemelia@cofc.edu) to request access to the following:

  • To request to be added to a security group and/or email group managed by Academic Affairs
  • To request access to the Banner Document Management (BDM) system
  • To request access to a shared folder managed by Academic Affairs (ex: "Shared with Schools," "Shared with Depts Prgms," "Travel Authorizations," "Scanned")
  • To request an Advising tab in MyCharleston
  • To request a Faculty tab in MyCharleston
  • To request a Workflow tab in MyCharleston or for a component (e.g. TE status reports) to be added to your Workflow tab
  • To request access to Activity Insight (the Faculty Activity System, FAS)
  • To request access to PeopleAdmin (the Faculty, Staff, and Temporary Employee recruitment system)
  • To request access to Blue (the Course/Instructor Evaluations system) - NOTE: Only faculty and administrators are granted access.  
  • To request access to Curriculog (the curriculum management system) - NOTE: Only faculty and administrators are granted access. 

For Banner Finance training, please contact Cheryl Drum (drumcs@cofc.edu)You must have a Banner Finance tab on MyCharleston in order to take part in this training. If you do not have a Banner Finance tab, please obtain Banner Finance access BEFORE registering. The Self-Service Banner (SSB) Authorization Request Form (http://controller.cofc.edu/documents/accounting-forms/banner-ssb-security.pdf) and Index/FOP Access Form (http://controller.cofc.edu/documents/accounting-forms/index-fop-access-form.pdf), are both found on the Controller's website. (http://controller.cofc.edu).

For Teaching Effort Workflow training, please contact Anastasia Gilpatrick (abemelia@cofc.edu). You must have a Workflow tab on MyCharleston in order to participate in this training. If you do not have a Workflow tab, please contact us before registering. 

Staff Appointments

Please uses jobs.cofc.edu (Internal PeopleAdmin Portal) to recruit and hire for permanent and/or temporary staff positions. Please contact HR for additional information. 

For Temporary Staff Appointments, HR has asked that supervisors please remember to submit the following forms when requesting to advertise or hire a temporary staff position: 

Staff Professional Development & Training Opportunities

Investing in opportunities for staff professional development programming and training for the Academic Affairs Division is important to us. We welcome your feedback on ways we can help you address changing needs in technology and trends in higher education. Please email Anastasia Gilpatrick (abemelia@cofc.edu) if you would like to request training on a specific software solution that is managed by Academic Affairs or a topic related to your work for Academic Affairs. Future professional development and training opportunities hosted by the Office of the Provost are forthcoming. 

In addition to opportunities offered on campus by the Office of Human Resources, Office of Institutional Diversity, and others, professional development support may be available within individual units and via the staff training grant program, which covers basic tuition and fees for up to four credit hours per term at the undergraduate or graduate level at the College of Charleston or other participating state institutions (e.g. The Citadel). Please feel free to explore these opportunities. Staff that are supported professionally and personally in their growth translates to enhanced student experiences throughout the university.

Staff Input and the Staff Advisory Committee

Please visit http://sac.cofc.edu/suggestion-form.php to submit an idea or complaint. 

Please visit http://sac.cofc.edu/ for information about the Staff Advisory Committee. 

Please visit https://today.cofc.edu/faculty-staff/ for the College Today's section devoted to employees (faculty and staff). 

Staff Awards & Recognition

The Academic Affairs Division is proud to be a part of the annual Celebration of Staff each spring to honor our staff and give recognition to those granted Employee of the Year, among other acknowledgements. This year's Celebration of Staff was held on Tuesday, June 12, 2018 in the TD Arena McAlister Hospitality Suite. Details for the 2019 awards luncheon are forthcoming. View the CofC Celebration of Staff Award recipients list and upcoming nomination deadlines.

The Excellence in Collegiate Education and Leadership (ExCEL) Awards ceremony honor students, staff, faculty and community members for their commitment to creating a campus environment that promotes diversity and excellence. The annual awards ceremony is organized by Multicultural Student Programs and Services. Please visit http://www.cofc.edu/excelawards/ for more information about the event and nomination process. 

Staff Onboarding (plus Perks, Parenting, and Parking)

Please go to the Office of Human Resources for information about staff onboarding. 

On our New Faculty website, we provide some helpful information about perks, discounted parking, free public transit, staff meal plans, parenting, breastfeeding, and childcare that may be relevant to our staff. Please visit http://academicaffairs.cofc.edu/newfaculty/perks.php

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