New Faculty Checklist

Review New Faculty Information Visit for updated information about New Faculty Orientation, required online training, access to faculty resources, and other important matters. Please familiarize yourself with the orientation agenda, particularly the sessions entitled: Important Policies & QuestionsAcademic Standards & Student Support Services, and Course Administration & Academic Resources
Complete E-Verify process (on or before your first day)

The College must confirm your eligibility to work in the U.S. before you begin via the U.S. E-Verify process. Please appear in person in the Human Resources Office (Lightsey Center, Basement Room 036-B) to complete your USCIS Form I-9 Employment Eligibility Verification - Fillable PDF Version. (Difficultly downloading this form? Contact HR.)

Please read the instructions carefully and bring the required documentation (e.g., your passport OR both your driver’s license AND social security card). If you need assistance obtaining a new social security card, Social Security On-Line may be helpful. 

Submit employee forms

Below is a checklist of new employee paperwork that you may complete prior to your first day. These forms are also available below and on the Human Resources website at and in the Human Resources Office (Lightsey Center, Basement Room 036-B). Please complete and print each form. For digital submissions, please contact HR.

Bring the completed packet with you to Human Resources prior to orientation or bring the forms to the HR session during orientation. Details and questions will be addressed during your orientation.

Submit your official transcript

Provide your CV and an official transcript sent directly from the granting institution to your department chair or program director indicating receipt of your highest degree (and/or the degree(s) your academic credentials are based upon).  E-transcripts are preferred. If your highest degree will not be conferred by August 15 (for Fall employment) or by January 1 (for Spring employment), please also have an official letter from your granting institution sent by no later than a week before you start confirming that you have completed all of the requirements for your degree and later provide a final official transcript showing the awarded degree. All credentials must be received before we enable your account and provide you access to faculty information, including your class rosters and access to OAKS, our learning management system.

RSVP for Orientation

Please register to attend our virtual orientation at You will be asked to provide the following in a paragraph form as a mini-bio for our website and any future new faculty introductions to campus:

  1. Your name
  2. Your academic department/program affiliations at the College of Charleston
  3. Where you earned your bachelors, masters, and/or doctoral degrees
  4. Your areas of specialization or research interests
  5.  A photograph (digital version, e.g. JPEG)

Participation in orientation is expected. If you cannot participate, please let us know in advance and review the new faculty website and agenda in detail, paying special attention to the following sessions: “Important Policies and Questions,” “Academic Standards and Student Support Services,” and “Course Administration and Academic Resources.” 

Join Orientation Virtually

Please check emails in August (Fall term) or January (Spring term) for updates about orientation and our virtual onboarding resources available on OAKS. You will be invited to join us within OAKS. 

Join a TLT Training

A technology training class will be offered by Teaching, Learning, and Technology (TLT) to new faculty during Orientation in OAKS. Faculty can also register to attend future classes offered by TLT. View the TLT Training calendar at Alternatively, faculty video and text-based tutorials are available online on the OAKS blog at TLT OAKS Support, and you can also email to set up a one-on-one consultation with your instructional technologist.


New Student Convocation is be held in the Cistern Yard at 66 George Street in August each Fall semester. You are strongly encouraged to participate and wear your academic regalia. If you no longer have your regalia, we welcome you to borrow a set; they will be available for pick up from Room 110 in Randolph Hall prior to Convocation. For the 2020-2021 year, convocation is virtual. More information will be given during orientation and online (

Set up your courses in OAKS

Review the Getting Started in OAKS Checklist. Also, you may review the Getting Started Quick Guide for new users or Step by step video and text tutorials. For questions about using OAKS contact your Instructional Technologist.

New Faculty Reception

This year's in-person reception is canceled due to event restrictions related to COVID-19. We look forward to celebrating all our new faculty in the future. Please visit CofC Today for our virtual annoucements to welcome our new faculty.

Complete mandatory online training

You are required to complete all of the online trainings and assessments listed online at Completion of mandatory trainings is expected prior to your first day of class.