Faculty Non-Instructors of Record

Academic program directors (department chairs or program directors) are responsible for ensuring that at least one Instructor of Record (IR) is assigned to each credit-bearing course section in their departments and/or programs by the start date of the academic term and that all individuals contributing to instruction for each course (whether an Instructor of Record or Non-Instructor of Record) are listed on each credit-bearing course section. In limited cases, roster or adjunct faculty members may be appointed as an NIR for undergraduate courses and, in exceptional cases, appointed to assist as an NIR on graduate courses. All NIRs must be assigned a supervising IR for each course being taught.  The IR must be appropriately credentialed for the course, and there must be an NIR-IR Agreement on file for each section each academic term. Each academic unit has the responsibility to ensure that IR and NIR's faculty credentials satisfy the College's credentials standards. Please see the Instructor of Record and Faculty Credentials Policy for details about the requirements. For each non-instructor of record, please ensure that a credentials packet is on file using the guidelines provided below. 

Step 1: Before Sending the Documents

» For prospective faculty NIRs, please request that an official transcript be sent directly from the granting institution to the academic program director (department chair or program director) at the College of Charleston. Also, please request a current copy of the CV and any other supporting documentation needed to complete the certification of credentials. 

» For existing faculty NIRs who will be teaching a new discipline or new course level, please request a copy of the faculty member's credentials file from Academic Affairs and complete a new certification form for that discipline or course level. Also, please ask the faculty member for a current copy of the CV and any other supporting documentation needed to complete the certification of credentials.

Step 2: Documents to Send

Please obtain signatures from the academic program director and dean before submitting the credentials packet to the Office of the Provost. If required, the Office of the Provost will obtain an approval signature from the SACSCOC liaison. 

Official transcript(s) of the highest degree earned and/or other pertinent degrees for credentialing the faculty member in the teaching discipline(s) are required. The CofC recipient must sign and date on the transcript upon receipt to indicate that the document was received directly from the granting institution via mail, a secured electronic delivery system, or a sealed envelope from the prospective faculty member. (For foreign transcripts, submit official U.S. Equivalency Evaluation. See Faculty Credentials for Non-U.S. Degrees for details.)

Additional Documentation (include only if directed on the credentials form):

If the faculty member's degree (both the degree discipline and degree level required for the CofC teaching discipline and course level that will be taught) is not listed on the department/program's credentials memo, please include additional documentation as directed on the credentials form. 

  • If instructed, submit a Statement of Alternative Qualifications. You are encouraged to use the template provided and to save the Word document for to assist with future updates and in creating or editing the abstract for Banner. Also, submit all necessary supporting documentation mentioned in the statement, including copies of licenses, certifications, etc.