Faculty Policies & Procedures

Divisional policies and procedures for faculty and unclassified administrators are provided below. Please also see the relevant section in the Faculty/Administration Manual (FAM) and visit the College Policy website at http://policy.cofc.edu/policy.php#faculty to view institutional policies. A reference list of the faculty and unclassified administrators policies is included in each section below. Please use the table of contents in the FAM to navigate to a selected section. To view faculty resources beyond the policies and procedures listed below, go to our Faculty Information & Resources page.

Please click a heading below to jump to the selected section: 

  1. Faculty/Administration Manual
  2. Faculty Employment Information (recruitment, appointments, workload, compensation, outside employment)
  3. Faculty Credentials, Personnel Records, & the Faculty Activity System
  4. Faculty Annual Evaluations
  5. Tenure, Promotion, and Third-Year Review
  6. Post-Tenure Review
  7. Modification of Duties & Tenure Clock Modifications
  8. Faculty Conduct
  9. Faculty Leave & Sabbaticals
  10. Faculty Research and Development
  11. Faculty Travel & Other Expenses
  12. Faculty Awards
  13. Adjunct, Affiliate, and Staff Faculty Information
  14. Faculty Information on Teaching, Attendance, and Student Services Information
  15. International Faculty and Scholars
  16. Teaching Assistants
  17. Additional Policies Relevant to Faculty




1. Faculty/Administration Manual

The Faculty/Administration Manual (PDF) brings together in one place policies, procedures, and statements that relate to faculty members and academic administrators at the College of Charleston. Each year a revised version of the FAM is posted by the Provost in August. Changes made to the FAM in the course of the year are reflected in a Log of Changes that is maintained and posted online.

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2. Faculty Employment 

Faculty Recruitment

The Faculty Recruitment page for details about how to recruit regular and visiting faculty, including links to PeopleAdmin's internal and applicant sites.  

New Faculty Onboarding

The New Faculty Information page provides a collection of information that new faculty (permanent, visiting, adjunct, or affiliate) will need to on-board, including links to new faculty checklist, orientation, and resources for getting started at the College of Charleston.

Roster Faculty Appointments

Policies and procedures related to roster faculty (tenured and tenure-track) are detailed in the Faculty/Administration Manual.

Please note the following important sections of the FAM: 

Department Chair and Program Director Appointments

The Academic Program Director page provides details about appointing and certifying the credentials for Department Chairs and other Academic Curricular Program Directors. 

For the director of each major, minor, and certification program, the SACSCOC requires that the institution assign responsibility for program coordination, as well as for curriculum development and review, to persons academically qualified in the field. At the College of Charleston, these responsibilities are held by a department chair or academic program director who is appointed and serves in accordance with the divisional Policy on Academic Curricular Program Directors. This policy details the appointment and duties of academic curricular program directors. Credential guidelines for Academic Curricular Program Directors are outlined in the divisional Policy on Instructor of Record and Faculty Credentials (Section 5.2 and 5.3).

Affiliate Faculty Appointments

The Affiliate Faculty page provides details about appointing and certifying the credentials for courtesy appointed affiliate faculty at the College of Charleston.

The major purpose of making courtesy faculty appointments is to stimulate interaction between the appointee and the students and faculty of the College. This interaction could take the form of teaching, advising, research, and/or service. Courtesy faculty appointments may be offered to persons who visit the College of Charleston from other institutions or work outside the College and who contribute without compensation to a Department, School, or Program. 

Retired Faculty Appointments

The Retirement Teaching Policy (PDF) outlines details about the College's policy on retirement teaching. Faculty members who retire1 from the College of Charleston can often continue to contribute to their departments. Recognizing retiring faculty members’ value to the College, Academic Affairs has developed a process for determining personal interest and institutional need, giving flexibility to the faculty members and their departments, schools and the College to craft a plan for their continued service. Nothing in this proposed process should be construed as requiring the faculty member to continue their employment with the College and nothing should be construed as requiring the College to employ faculty retirees. The Retiree Compensation (PDF) provides details about our compensation rates for retired faculty who teach.

Following retirement, an instructional faculty member or librarian may be nominated by a Department Chair or the Dean of the Library (or equivalent administrator) for the “Emeritus” or “Emerita” title. “Emeritus” or “Emerita” appointments must be approved by the appropriate Academic Dean and the Provost. Details about Emeriti Faculty Appointments (FAM III.F) are outline in the FAM. The emeriti faculty are listed on the Emeriti Faculty page.

Adjunct Faculty Appointments

The Adjunct Faculty Information section provides details about adjunct faculty appointments, healthcare eligibility, development funds, and evaluations.

Faculty Employment, Workload, and External Professional Activities

The Faculty/Administration Manual, specifically the Terms of Faculty Employment and Workload (FAM V.F) detail the terms for instructional faculty's employment and workload at the College of Charleston. 

Information regarding summer term employment and compensation is outlined in the Summer School Payment Policy (.PDF).

Information regarding employment outside the College is detailed in Policy Concerning Outside Employment of Faculty (FAM V.G). Faculty seeking to engage in outside employment, should submit the Notice of Intent to Engage in External Professional Activities For Pay (aka the "Outside Employment Form") as instructed in the policy. 

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3. Faculty Credentials, Personnel Records, and the Faculty Activity System

Faculty Credentials

The Faculty Credentials page provides details about how to certify and submit credentials for all instructors at the College per the Instructor of Record and Credentials Policy. The College has the responsibility to ensure that faculty credentials satisfy the College policy and SACSCOC Standards. 

Faculty Records and Activities

The Faculty/Administration Manual, specifically the Faculty Records (FAM V.C) detail the three areas in which official personnel records are maintained: the Office of Human Resources, the Office of the Provost and the appropriate office of the Deans.

Additionally, the Faculty Activity System (FAS) is our faculty activity reporting tool used to record faculty teaching, research, publication, presentations, awards, creative and service activities and accomplishments; generate faculty CVs; and generate other faculty activity reports that can be provided to directors, deans and the Provost's office. Log into the Faculty Activity System via the link within MyCharleston using your CofC credentials. Go to the Faculty Activity System page for more information. 

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4. Faculty Annual Evaluations

The College has the following policies and procedures regarding faculty evaluations: 

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5. Tenure, Promotion, and Third-Year Review

The Faculty/Administration Manual details the standards and procedures for Tenure, Promotion, and Third-Year Review, specifically the sections on:

The Joint Memo on Tenure, Promotion and Third-Year Evaluation Procedures (PDF) provides additional guidance in interpreting the standards set forth in the FAM and in preparing materials for review, as well as the Faculty Evaluation Calendar. Additionally, prospective faculty candidates and reviewers are invited to attend the Informational Presentation (PPT) hosted annually in April. 

Resources, Data, and Sites for Candidate's Packets

T&P SharePoint Sites

The College uses SharePoint sites for the creation and review of candidate’s online packets, known as document libraries online. To access the SharePoint sites, candidates and reviewers are provided URLs (ex: https://cofc.sharepoint.com/sites/tp/schl/dept/lastname) in July - August.

> Candidates access their sites directly at https://cofc.sharepoint.com/sites/tp/schl/dept/lastname where "schl" is the 3-4 letter acronym for the school (ehhp, sota, bus, ssm, libr, hss, lcwa), "dept" is the 4-letter acronym for the department or program (ex: chem,arth, libr), and "lastname" is the candidate's last name with no spaces or special characters, except hyphenations.

> Reviewers access their sites directly at https://cofc.sharepoint.com/sites/tp/schl/dept where "schl" is the 3-4 letter acronym for the school (ehhp, sota, bus, ssm, libr, hss, lcwa) and "dept" is the 4-letter acronym for the department or program (ex: chem,arth, libr).

> Deans access their sites directly at https://cofc.sharepoint.com/sites/tp/schl/dept where "schl" is the 3-4 letter acronym for the school (ehhp, sota, bus, ssm, libr, hss, lcwa).

> All faculty have access to the T&P sample site at https://cofc.sharepoint.com/sites/tp/sample.

T&P SharePoint Site Shortcuts

Provided below are shortcuts to each school site and department site. Users who do not have access to higher level sites cannot access them.

School of the Arts (SO​TA​)

School of Business (BUS)

School of Education, Health, and Human Performance (EHHP)

School of Humanities and Social Sciences (HSS)

School of Sciences and Mathematics (SSM)

College of Charleston Libraries (LIBR)

Questions? Please refer to the Procedures in the Joint Memo (PDF). Contact the Associate Provost for Faculty Affairs, Deanna Caveny, cavenyd@cofc.edu. For SharePoint issues, contact the staff support team at faculty-review-group@cofc.edu




6. Post-Tenure Review

The Faculty/Administration Manual, specifically the section on Post Tenure Review (FAM VI.H), provides information about standards and procedures for faculty undergoing post-tenure review.

The PTR Instructions for Constructing Online Packets (PDF) provides additional guidance in preparing materials for review, as well as the PTR Calendar. Additionally, Department Chairs (and select Program Directors) should reference page 6 of the instructions for the PTR Chair's Checklist.

The PTR Deferral Request (PDF) provides information regarding faculty who wish to defer their review. 

Data and Resources for Candidate's Packets:

SharePoint for Post-Tenure Review

The College uses SharePoint sites for the creation and review of PTR candidate’s online packets, known as document libraries. To access the SharePoint sites, candidates and reviewers are provided URLs (ex: https://cofc.sharepoint.com/sites/ptr/schl/dept/lastname).

> Candidates access their sites directly at https://cofc.sharepoint.com/sites/ptr/schl/dept/lastname where "schl" is the 3-4 letter acronym for the school (ehhp, sota, bus, ssm, libr, hss, lcwa), "dept" is the 4-letter acronym for the department or program (ex: chem,arth, libr), and "lastname" is the candidate's last name with no spaces or special characters, except hyphenations.

> Reviewers access their sites directly at https://cofc.sharepoint.com/sites/ptr/schl/dept where "schl" is the 3-4 letter acronym for the school (ehhp, sota, bus, ssm, libr, hss, lcwa) and "dept" is the 4-letter acronym for the department or program (ex: chem,arth, libr).

> Deans access their sites directly at https://cofc.sharepoint.com/sites/ptr/schl/dept where "schl" is the 3-4 letter acronym for the school (ehhp, sota, bus, ssm, libr, hss, lcwa).

> All faculty have access to the sample PTR site at https://cofc.sharepoint.com/sites/ptr/sample (Site is under construction.)

Shortcuts to each school site and department site will be added below. Users who do not have access to higher level sites cannot access them.

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7. Modification of Duties and/or Tenure Clock Modifications

The College of Charleston is committed to fostering an educational community with a flexible and supportive work environment where faculty can thrive in both their professional and personal lives. Periodically a faculty member may need an adjustment or modification in the assignment of academic duties in order to respond to the birth or adoption of a child. To address this, the College has the following policy, procedure, and forms regarding Modification of Duties for faculty who become new parents. 

Additionally, the College has the following policy regarding modifications to a faculty member's tenure clock: 

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8. Faculty Conduct

The College provides the following information from the FAM regarding faculty conduct, responsibilities, and academic freedom:

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9. Faculty Leave & Sabbaticals

Annual, Sick, and Family Medical Leave Act (FMLA) Leave

The College outlines a Faculty Member's sick leave, leave of absence, FMLA, annual leave, and leave with pay in the FAM as follows:

  • Sick leave: The guidelines for Sick Leave (FAM X.A.1) are outlined on the CofC Sick Leave Benefits.
  • Leave of Absence: Any member of the tenured or untenured faculty may apply to the Provost for a leave of absence without pay for a period of up to two years. Please see Leave of Absence (FAM X.A.2) for details.
  • FMLA: Under the Family and Medical Leave Act, the College will provide up to 12 weeks (26 weeks in certain military caregiver situations) of unpaid, job-protected leave to “eligible” employees for certain family and medical reasons. Please see Family and Medical Leave (FAM X.A.3)
  • Annual Leave: The Annual Leave Act for state employees establishes a standard Annual Leave Policy that applies to all state employees except nine, ten, and eleven-month teaching faculty. Twelve-month employees on academic appointments carrying faculty status are entitled to the standard leave earning rate applicable to all State employees. See Annual Leave (FAM X.A.4).
  • Leave Benefits: State regulations provide that leave with pay may be granted under certain circumstances. Visit Leave Benefits for details. Also see Leave with Pay (FAM X.A.5).
  • Modification of Duties: For information about faculty who become new parents and/or tenure clock modifications, please see our Modified Duties & Tenure Clock Modification information outlined above.

Sabbatical Leave

Sabbatical leave is paid time exempt from normal duties granted to faculty members for the accomplishment of professional development programs. For more information, please see Sabbatical Leave (FAM X.A.6), the Sabbatical Leave Calendar, and our Sabbatical Leave Policy (PDF).

To assist faculty with sabbatical proposals, please reference the following samples:

SSCM: Mathematics Sample and SSCM: Physics Sample

LCWA: Classics Sample and LCWA: Jewish Studies Sample

SOTA: Music Sample and SOTA: Art History Sample

SBUS: Economics and Finance Sample and SBUS: Hospitality and Tourism Management Sample

SHSS: Psychology Sample and SHSS: History Sample

EHHP: Teacher Education Sample 1 and EHHP: Teacher Education Sample 2

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10. Faculty Research, Development, and Service

As detailed in the Faculty/Administration Manual, faculty research, development, and service are essential to a faculty member’s ability to carry out the College’s educational mission.

See the Faculty Research, Development, and Service page for details about expectations, current opportunities, and ongoing resources. 

See also the Staff Professional Development page. 

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11. Faculty Travel & Other Expenses

The College provides the following policies and information regarding faculty travel, purchases, and legal assistance:

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12. Faculty Awards

The Office of the Provost and Academic Affairs is proud to host the annual Celebration of Faculty each spring to honor our faculty and give recognition to those granted tenure and promotion, as well as renewals, positive third-year reviews, post-tenure reviews, and sabbaticals. Each year's recipients of the Distinguished Teaching Award, Distinguished Research Award, Distinguished Service Award, Distinguished Advising Award, William V. Moore Distinguished Teacher-Scholar Award, and Distinguished Adjunct Teaching Award are announced, as well as faculty who will be honored with the Emeritus/Emerita Faculty title and those receiving the Shared Governance Leadership recognition awards.

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13. Adjunct Faculty Appointments & Teaching Efforts

Adjunct Faculty Appointments

See the Appointment of Teaching Efforts for Adjunct, Affiliate, Staff, Overload, and Retired Faculty page details about teaching effort appointments, payscales, and dates. 

Also, please see the following information regarding adjunct faculty healthcare eligibility, adjunct faculty development funds, and adjunct faculty evaluations:

See also the Faculty Overload Policy (.PDF).

Affiliate Faculty Appointments

The Affiliate Faculty page provides details about appointing and certifying the credentials for courtesy appointed affiliate faculty at the College of Charleston.

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14. Faculty Information and Resources on Teaching, Technology, Attendance, Grades, Student Services, etc

Please visit the Faculty Information page for information about Teaching, Faculty Resources, Academic Policies, Services for Students, Attendance Verification, Grading, Syllabi, etc.

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15. International Faculty and Scholars

The College welcomes international faculty and scholars. Together with the Office of the Provost, the Center for International Education (CIE) assists the College's departments in bringing in international scholars to campus for a variety of purposes.  CIE provides the technical visa services in connection with coming in to the United States. CIE is primarily responsible for the College's J-1 Exchange Visitor Program and for processing of H-1B visas. CIE is the primary resource for information on all matters pertaining to international scholars' status.  Permanent Resident petitions are handled by the College's Legal Affairs Office.

International Faculty and Scholars Information

Credentialing Information for faculty with non-U.S. degrees

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16. Teaching Assistants

Teaching Assistantships are teaching positions that place graduate students in an undergraduate class or lab setting.  The College requires that each TA must be under the direct supervision of a faculty member with experience in the teaching discipline, receive regular in-service training, and be evaluated regularly. The Graduate School and Career Center hiring information and forms are linked below, as well as the Teaching Assistant credentials forms which are managed by the Office of the Provost. 

Graduate School's Teaching Assistantship Information and Hiring Forms

Teaching Assistant Credentials Information and Forms

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17. Additional Policies Relevant to Faculty and Administrators

While we make every effort to keep this page current, other offices may update or move their online policy documentation. Please check with the responsible unit for the latest policies and forms. 

Academic Affairs Divisional Policies

College of Charleston Policies

SACSCOC Policies

CHE Policies