Staff Information & Resources

Welcome to the College and to the Academic Affairs Division! As a new employee in our division, please review the tips, links, and forms provided below and follow up with your supervisor or the appropriate office for the rest of your on-boarding needs. The information below is not meant to be a comprehensive collection of on-boarding forms and links. All information provided is subject to change without notice and is only provided for informational purposes to employees in our division.


Employee Information

Please log into MyCharleston to access Banner Self Service, payroll, timesheet, the staff training application, employee perk codes, etc. 

Please visit http://hr.cofc.edu/ for employee calendars, benefits, policies, and other staff related information. 


CofC Quicklinks

Banner 8 INB (click link in MyCharleston)
Banner 9 (and Banner 9 Upgrade FAQs)
Cascade and Cascade CMS Resources
Cognos
CougarEd
Course-Instructor Evaluations
Curriculog
DegreeWorks
E-Procure (click link in MyCharleston)
Faculty Activity System (click link in MyCharleston)
Faculty Elections System 
Faculty/Staff Assisting Students in Trouble (F.A.S.T.)
MyCharleston
OAKS - works during MyCharleston outages
PeopleAdmin Employee SSO Login (EPMS and Hiring Portals) 
PeopleAdmin Direct Login (https://jobs.cofc.edu/hr/login) - works during MyCharleston outages
Staff Elections System
Supervisor's Toolkit
Tenure, Promotion, Third-Year Review SharePoint Site (or go to https://cofc.sharepoint.com/sites/tp/schl/dept, but replace schl and dept with your school and department abbreviations)
Qualtrics 
These lists are not a comprehensive lists of all applications and forms at the College of Charleston. 

CofC Staff Appointments

Please uses jobs.cofc.edu (Internal PeopleAdmin Portal) to recruit and hire for permanent and/or temporary staff positions. Please contact HR for additional information. 

For Temporary Staff Appointments, HR has asked that supervisors please remember to submit the following forms when requesting to advertise or hire a temporary staff position: 


CofC Staff Access Management & Security Groups

For access to Banner data and/or update the finance related accesses, please complete the appropriate form below and submit it to your supervisor(s) for approval:

Please email Anastasia Gilpatrick (abemelia@cofc.edu) to request access to the following:

  • To request to be added to a security group and/or email group managed by Academic Affairs
  • To request access to a shared folder managed by Academic Affairs (ex: "Shared with Schools," "Shared with Depts Prgms," "Travel Authorizations," "Scanned")
  • To request access to division's Banner Document Management (BDM) system - NOTE: An approved Access Request Form - Banner INB Student...Data is required.
  • To request an Advising tab in MyCharleston - NOTE: An approved Access Request Form - Banner INB Student...Data is required.
  • To request a Faculty tab in MyCharleston - NOTE: An approved faculty appointment is required.
  • To request a Workflow tab in MyCharleston or for a component (e.g. TE status reports) to be added to your Workflow tab
  • To request access to Activity Insight (the Faculty Activity System, FAS) - NOTE: faculty, chairs, deans, directors, and divisional staff may be granted access.
  • To request access to PeopleAdmin (the Faculty, Staff, and Temporary Employee recruitment system)
  • To request access to Blue (the Course/Instructor Evaluations system) - NOTE: Only faculty and administrators are granted access.  
  • To request access to Curriculog (the curriculum management system) - NOTE: Only faculty and administrators are granted access. 
  • For Banner Finance training, please contact Cheryl Drum (drumcs@cofc.edu). You must have a Banner Finance tab on MyCharleston in order to take part in this training. If you do not have a Banner Finance tab, please obtain Banner Finance access BEFORE registering. The Self-Service Banner (SSB) Authorization Request Form (http://controller.cofc.edu/documents/accounting-forms/banner-ssb-security.pdf) and Index/FOP Access Form (http://controller.cofc.edu/documents/accounting-forms/index-fop-access-form.pdf), are both found on the Controller's website. (http://controller.cofc.edu).
  • For Teaching Effort Workflow training, please contact Anastasia Gilpatrick and Beth Murphy via abemelia@cofc.edu. You must have a Workflow tab on MyCharleston in order to participate in this training. If you do not have a Workflow tab, please contact us before registering. 
  • For PeopleAdmin - Faculty Recruitment training, please contact Anastasia Gilpatrick and Cathy Peebles via facultysearch@cofc.edu. Access may be provisioned during training as needed. 
  • For SharePoint - Faculty Review Sites (i.e., T&P, PTR) training, please contact Anastasia Gilpatrick and Beth Murphy via faculty-review-group@cofc.edu. Access may be provisioned during training as needed.
  • For Blue - Course | Instructor Evaluation training, please contact Anastasia Gilpatrick via coursereview@cofc.edu. You must have a Blue account and appropriate role assignment in order to participate in this training. If you do not, please contact us before registering.
  • For Curriculog - Curriculum Managment training, please contact curriculoghelp@cofc.edu. You must have access to participate in this training. 
  • For Office 365 training and access, please contact IT and see the tips provided below.

CofC Office 365 Accounts

Office 365 is the latest version of Microsoft’s productivity suite, and includes Outlook, OneDrive, Teams, Word, Excel, PowerPoint, Access, SharePoint, OneNote, and more. It is available for offline and online. 

  • Use with OneDrive for automatic device syncing. Staff receive 1 TB of storage.
  • Gain valuable skills on the world’s most popular productivity software
  • Use the same programs as your colleagues to ensure file compatibility
  • Co-author files in real-time. Share files with personalized access controls.

You can find all Office 365 services available using your by using your @cofc.edu email address and password at the portal page: https://portal.office.com

  1. Go to https://portal.office.com  and type in your @cofc.edu email address.
  2. Use your password that is used for all other CofC services.
  3. Click (or tap) on the Office 365 app launcher  iconoffice365 app launcher icon to see the menu of Office 365 web apps and services that are available to you. You can click on the app launcher icon while in any Office 365 web app to easily switch between applications.

Email access:

  • For all active Students and Alumni, Cmail, powered by Google, is the College's student email system. 
  • For active Staff and Faculty, email is provided using the campus Exchange mail system, accessible via http://owa.cofc.edu.

If you already have an Office 365 account set up, please review the MFA security settings on your account. You are required to provide two methods for the College to digitally authenticate your identity, called Multi-Factor Authentication (MFA). Common methods include receiving a text and using an authenticator app, such as Google Authenticator App or Microsoft Authenticator App.

If you recently added an authenticator app to your device and need to update your MFA settings, please complete the following: 

  1. Open the security verification page for your user: https://aka.ms/MFASetup
  2. Check the Authenticator app box, and click the Configure button.
  3. Click the Configure app without notifications URL
  4. Now scan the QR code with your app and configure like normal.

Staff Professional Development & Training Opportunities

Investing in opportunities for staff professional development programming and training for the Academic Affairs Division is important to us. We welcome your feedback on ways we can help you address changing needs in technology and trends in higher education. Please email Anastasia Gilpatrick (abemelia@cofc.edu) if you would like to request training on a specific software solution that is managed by Academic Affairs or a topic related to your work for Academic Affairs. Future professional development and training opportunities hosted by the Office of the Provost are forthcoming. 

In addition to opportunities offered on campus by the Office of Human Resources, Office of Institutional Diversity, and others, professional development support may be available within individual units and via the staff training grant program, which covers basic tuition and fees for up to four credit hours per term at the undergraduate or graduate level at the College of Charleston or other participating state institutions (e.g. The Citadel). Please feel free to explore these opportunities. Staff that are supported professionally and personally in their growth translates to enhanced student experiences throughout the university.

GO TO: Staff Training | Development


Staff Resources & Perks

Please go to the Office of Human Resources for information about staff onboarding and benefits. 

On the College's Staff Advisory Committee (SAC) website, we provide some helpful information about perks, awards, parking, free public transit, staff meal plans, parents, breastfeeding on campus, and childcare that may be useful to you.

The Academic Affairs Division is proud to be a part of the annual Celebration of Staff each spring to honor our staff and give recognition to those granted Employee of the Year, among other acknowledgements. This year's Celebration of Staff was held on Tuesday, June 12, 2018 in the TD Arena McAlister Hospitality Suite. Details for the 2019 awards luncheon are forthcoming. View the CofC Celebration of Staff Award recipients list and upcoming nomination deadlines.

The Excellence in Collegiate Education and Leadership (ExCEL) Awards ceremony honor students, staff, faculty and community members for their commitment to creating a campus environment that promotes diversity and excellence. The annual awards ceremony is organized by Multicultural Student Programs and Services. Please visit http://www.cofc.edu/excelawards/ for more information about the event and nomination process. 

Important College of Charleston Policies